Enable PowerPoint presenter view using Clickshare

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How important is it for you to have your next slide in your field of view during a presentation? How much should you leverage the Presenter View of PowerPoint in order to look natural and to avoid turning back to your slides during your speech?At the end of this article, you will be able to enable PowerPoint presenter view using Clickshare. I will show you how to setup a PowerPoint presentation.

Delivering a presentation is stressful; in fact, sometimes even just the preparation can keep you awake at night! Therefore, to avoid stress and increase your success, you want everything to go perfectly when it comes to the day of the presentation.

Rely on your slides during your speech; they help you remember what you have to say and they structure your presentation. Finding yourself in front of your audience without your slides would make you feel lost, and you probably wouldn’t know what to say.

Between us, this is the ugly truth! Most presentations you deliver are not made on your speech, but by the presentation of your slides.

Interacting with the audience means that you spend most of your speech waiting for the next slide to appear, taking the time to check it, and even more time commenting on it. Bad speakers eventually devolve into looking at the slides on their laptop and talk for minutes—possibly the whole presentation—without looking at the audience.

When you use slides to remember what you have to say, you let them take the lead on your speech. You have to wait until the next slide appears to remember what part of your speech you’re up to.

Sometimes I see speakers who just forget the audience and give the entire presentation looking at their slides. Every time you look at the slides, you lose eye contact with your audience—and thus, you also lose their attention.

I understand that facing an audience is the scariest thing about giving a presentation,  and that it is normal for you to look for shelter in the only thing that gives you some degree of safety: your slides. However, you should place a higher priority on your audience than your slides.

A presentation is a moment of dialogue with the audience, a two-sided conversation, during which you, as a speaker, share some information and the audience interacts with you to build on it by asking questions.

You want to keep the discussion going; don’t let your presentation take over. You should lead the conversation, not your slides!

How do you take control of your presentation? The answer is very easy: you shouldn’t wait for the next slide to appear on screen to start commenting on it, but you should always anticipate your slides. The idea is to use them as a support to clarify your message and help people to remember your message for longer.

Do you know how to setup a PowerPoint presentation?You should start talking about your next slide before you project it, creating a lead into the next slide before it appears, like a cliffhanger. Original, isn’t it?

To do this, you need to know your presentation so well that you don’t need to keep checking your slides as you go. However, this is not an easy solution for us as business people, with such a short amount of time to dedicate to rehearsing. Even if you had the time to prepare your speech, I still recommend not learning your slides by memory; the stress of your impending presentation will drive the memory of your presentation right from your mind.

 

What do I suggest you do?

Here it comes: use the PowerPoint Presenter View! Start to learn how to present a PowerPoint!

My suggestion is to enable PowerPoint presenter view using Clickshare.

The Presenter View allows you how to setup a PowerPoint presentation and always to have the next slide within view, allowing you to spend your precious time on your presentation—as being on time is a “must”, not an “option in the world of business presentations”—and to keep your notes within easy reach at all times.

Now I want to show you how to enable PowerPoint presenter view using Clickshare.

In the image below, the big slide on the left is what’s currently projected to the audience; the small slide on the right is the next slide to come. Just underneath the next slide, you have space for notes.

While the notes are not there to be read verbatim, you can use this space to hold key points, examples you want to bring up, or any interesting trivia you found on the topic—the options are endless!

Always being able to check which slide comes next helps you to introduce the slide, control the presentation and keep the eye contact with people in front of you.

 

How do you enable PowerPoint presenter view using Clickshare?  

To learn how to present a PowerPoint, first, make sure your laptop is connected to a second screen (for example,e a projector), then extend your desktop (not just duplicate it).

enable powerpoint presenter view using clickshare

Extended desktop means that you have one desktop split across two screens, so you can move your mouse arrow from one screen to the other.

When you launch the presentation mode of PowerPoint (shortcut F5) while extending your Desktop, the presenter view will appear automatically.

If you don’t know how to setup a PowerPoint presentation, all you need to do is have your laptop between you and your audience, so that you can always drop an eye to it.

I considered that having a simple setup with HDMI/VGA cable and my laptop under my eyes would be enough to deliver a successful presentation—until I met the so called “Clickshare”, which changed everything. This is the reason because I want show you how to  enable PowerPoint presenter view using Clickshare. 

enable powerpoint presenter view using clickshare

This hardware looks like a button that you plug into a USB on your computer and, by clicking the button, you immediately duplicate your screen with no need to use any other cable (HDMI or VGA).

The selling proposition of the Clickshare seems irresistible at a first glance: you can share the screen of any laptop through a USB port with no need for long HDMI or old VGA cables running under the tables and behind the walls of meeting rooms.

If you become a regular presenter and you would like to know how to present a powerpoint, you’ll immediately understand that there are at least 2 main issues with this system:

  1. Clickshare duplicates your laptop screen, but it does not automatically extend your desktop. As a result, you will see the same slide on your screen and on the projector— that means no ‘next slide’ visible in “duplicate” mode.
  2. Clickshare occupies one of your USB ports, and nowadays there is a shortage of USB ports in laptops. For example, as I travel a lot, I use a 13” laptop (xps 13” from Dell) and I only have 2 USB ports. This means that one port is allocated to my remote clicker to change slides, and the other one is allocated to the Clickshare. Therefore, I can’t connect my mouse unless I buy a USB hub. Using the mouse can be very useful during PowerPoint demonstrations, so being without a mouse is not the way to go—when you work on a presentation in PowerPoint, the touchpad is not a friendly tool.

I could survive giving PowerPoint demos with my touchpad; I’ve got enough experience to make it. However, I cannot give 3 days of Lean Presentation Design course, made of hundreds of slides, without the presenter view. Since this impacts the quality of the delivery, I refused to give the training until the organizers gave me a HDMI cable.

However, Clickshare is getting more popular, probably due to its incredible value, so I had to find a solution. I looked into a way to use the Clickshare to extend the screen, and guess what? I found a solution!

The first step to enable PowerPoint presenter view using Clickshare and to learn how to present a powerpoint, is to identify which Clickshare your client is using, so that you can download the correct drivers for your computer.

Go to this website (click to open) and get the Clickshare Extension pack; download and install them.  

enavle powerpoint presenter view using clickshare

Once installed, plug in the Clickshare and open the hidden icons of your Windows status bar. You’ll find a kind of circle, on which you need to right click to get to the Shared Desktop option

enable powerpoint presenter view using clickshare

To get the option of extending your desktop, you need to actually extend the desktop of your laptop first (as we have seen above in this article). Then go back to the status bar, right click on the Clickshare icon, and you’ll be able to select the Extended mode.  

enable powerpoint presenter view using clickshare

Conclusion

Concerning how to setup a PowerPoint presentation I still prefer a HDMI or VGA cable , but since technology evolves, we need to adapt. I found this solution (how to enable PowerPoint presenter view using Clickshare), which made my last training session work very well, so I thought it could be useful for those who make a lot of presentations and don’t like losing the attention of the audience when you turn back to the projected slides.

Once you get used to the Presenter View, you’ll notice your presentations becoming more effective, thanks in part to the stronger, true relationship you’ll be able to build with the audience. Do not forget, however, that in order for your audience to listen to you, it is very important that your concepts are well schematized. (Discover the definitive Guide to effectively presenting data in PowerPoint)

I’m interested to know more about your experience on how to enable PowerPoint presenter view using Clickshare, so use the comments to share your thoughts. I’ll be here, waiting to read!  

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3 Comments

  • Sander Reijn
    5 months ago

    Hi Maurizio, thanks for this insightful tip. What is your experience with PowerPoint animations and ClickShare? I experience delays and the animations and transitions are not as smooth as could. be.

    • Maurizio La Cava
      Maurizio La Cava
      5 months ago

      Hi Sander, I honestly do not use transitions nor animations in my PowerPoint presentations because I believe they distract the audience and add no value to the presentation. Hence I wouldn’t really know how clickshare works with those.

  • Andrew
    2 months ago

    Hello! Rather than having a device isn’t “Connect to a wireless display” option the easier way to project a presentation on a screen or video projector?

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